All awardees,

Here are the financial document requirements for funded projects:

Below find the midpoint report requirements. Your midpoint report due date is the last week of October. Please refer to this information when you send your midpoint reports. We will send the 20% of the requested funds once we receive the report. Those that have received the full funding still need to have their reports in by the last week of October.

Below find the final reporting requirements. Your final report due date is the last week of December. Please refer to this information when sending your final reports. The requirements are slightly different than the midpoint reports with a few additional questions to be answered.

If your application has been approved the following information is being requested.

1. Current financials: fiscal agency budget; project budget; and last fiscal year Form 990 or a copy of the most recent Audited Financial Statement from the fiscal agent.

2. Current Board of Directors list, including names and occupation, note officers.

3. If applicable, include the following: letters from financial, collaborative or programmatic partners in the proposed project such as signed contracts with other agencies contributing funding, volunteer, and/or in-kind contributions documentation of completion of certification process, as listed on the budget pages.

4. Your organization's or the fiscal agents (which ever is applicable) most recent annual report.

Midpoint Report must include the following:

A written progress report narrative outlining outcomes and implementation statuses. Provide a three column financial report that represents the project budget expenses (this should be taken from your grant proposal), the actual expenses, and the difference between the two.

Final Report must include the following:

A narrative outlining final outcomes. In addition, please respond to the following questions:

Has the grant made a difference in the quality of services or effectiveness? In so in what ways? If not what obstacles limited your work?

What impact did the grant have on the population served?

During the course of the project, did anything happen that was different from what you expected?

How will the lessons you learned change your future thinking, performance or services?

Limit your total narrative grant report to no more than two pages.

Provide a three column financial report that represents the project budget expenses (this should be taken from your grant proposal), the actual expenses, and the difference between the two.

Tell us a how this project addressed the problem identified by your organization or group and how the technology was implemented to resolve the problem in a news release format. (This will actually be sent to local, regional, and state media). Limited to two or three paragraphs.

Please continue to publicize your projects and please forward me any articles or publicity that discusses your efforts. Continue to go to alliancewv.org for information and updates.

Thanks!!

Marcel J. Fortin

Alliance of WV. Champion Communities, Inc. 08/18/08